It’s almost February and before we know it, the busy season will be upon us, which means it’s time to start thinking about the staffing for the coming year. While you are thinking about your staffing requirements, take the time to look over your written procedures and policies for part time and full time employees. The procedures need to be up to date and it never hurts to check that you haven’t forgotten something. After all the more informed and successful your employees are in the job, the more products you are going to sell, the better connections you will make with customers and the more awareness you will gain for your products.
Procedures and policies provide detailed guidelines for all employees. They help managers organize and help staff stay organized. They minimize conflict between you and your staff and outline responsibilities and benefits (do employees get paid holidays, sick leave, etc.)
There should also be specific information on customer service. You want all your employees to be on the same page as to how customers should be treated as well as the answers to certain questions (for example the discount policy and do the employees have leeway to give a slightly larger discount to make a bigger sale. If so, how far can the employee increase the discount and for what amount).
Provide scenarios for employees so they know how to handle different questions or situations that may arise. If questions arise on how to handle a situation when the manager is not present, an employee can always check the procedure and policy manuals.
When writing your procedures manual, outline every item, even those that seem obvious to you, as they may not be obvious to a new employee. Include explicit daily tasks and weekly responsibilities. Always include safety procedures. If your employees need training that is specific to your type of business make sure that it is available to them. Schedule training days for new and returning employees and provide a procedures and policies list for each different positions. Employees who are given the information to be successful, will be successful.
A tip of the glass from me to you