Wineries know the key to success is selling out of each vintage, so they are ready to move on to the next one. In today’s wine industry, there are a lot of moving pieces to manage in order to achieve that. The challenges and details of keeping licenses current and up to date and being compliant with local, state, and federal law and taxes can be a full-time job. No less having accurate and dependable reporting to keep track of it all.
“At the end of the day, it’s all about the winery’s finances and how well they have the ability to manage them,” says Debra Knotek, 365WineTrade Sales Specialist at Western Computer, developers of 365WineTrade software. “In an ideal world, managing those finances can be done proactively, automated, and in real-time.”
Knotek also shares, “The challenges owners and CFOs face is using financial ERP software not built with an understanding of these requirements unique to the wine industry. They most often use multiple spreadsheets or ask staff to stay late to try to marry and make sense of the data at hand. Their teams must create compliance reports navigating complex pricing and tax structures that differ by state. Further complications can come from using several tools like QuickBooks, outdated on-premise technology, hand-calculations in Excel, or 3rd party accounting firms, which means finance must trace information back through a paperwork trail.”
The solution relies on having the right tools at the right time to tackle all the intricacies of your business, so you don’t have to. Having real-time data, so the sales team can sell more, and the winery can manage the costs more efficiently for higher profitability, year in and year out.
Western Computer has been delivering solutions and services to companies in the wine and spirits industry for over 12 years. 365WineTrade includes optimizations tailored for the wine industry. Including flexible pricing, and inventory management for multiple warehouses or even on a container, easy inventory allocations, integrated financial management, automated compliance reporting, tax calculations, and best of all best of breed reporting at your fingertips.
365WineTrade is a “true-cloud” solution that gives your business all of the security and reliability the Microsoft cloud offers. One of the best benefits of the cloud is access to your solution anytime, anywhere whether it be at a distant location or on your mobile device.
“We help wineries reach new levels of technology,” says Tony Castellano, VP of Sales. “365WineTrade provides out-of-the-box functionality and reporting designed for the wine industry. As part of any ERP implementation, we personalize the solution around your business. Users are assigned roles designed to provide access to role-based functionality because what sales managers want to see differs from someone working in finance or the winery owner. We give users the information they need in a visual form, so they get the most efficient tools needed to do their job.”
365WineTrade’s job is to partner with clients throughout the implementation to help them achieve the outcome they need for success. They have an open system and APIs to easily integrate other software solutions a winery uses, like POS and CRM systems, spreadsheets from Excel, wine club DTC, eCommerce systems for consumer and business buyers, bottle images and details from third-party systems, order entries, invoices and acknowledgments from MS Outlook.
A unified solution will save time and significantly reduce errors for wineries frustrated with using multiple systems or manual tools to do their finances, allocations, sales, and taxes.
The list of benefits is as comprehensive as the tasks and problems wineries and finance teams face. The team at Western Computer will be happy to answer any of your questions about how automation and integration can make money for your winery.
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